Duplication & Use Request Form

Collections held by the Special and Area Studies Collections (SASC) are open to all researchers. Most material can be duplicated subject to the regulations outlined below.

1. All researchers requiring duplications of material from collections held by SASC must complete the agreement and duplication form describing the item(s) desired. If you have a deadline for the receipt of materials, please indicate it in the date needed by box on the first page of the form.

2. RUSH requests: Any request that is made within 10 (ten) business days of the provided deadline will be considered a RUSH request. Business days are Monday-Friday, excluding weekends. Please note that some materials may be unavailable for duplication request (RUSH or otherwise) due to size, format, condition, location, copyright concerns, or other restrictions.

3. All researchers requesting use of material from collections held by SASC must indicate the intended use. No use fee will be charged.

4. Please allow 25-30 business days for standard duplication requests to be completed. Some requests may require less or more time depending on the desired duplication.

5. University of Florida departments and offices using images from SASC for University purposes shall not be charged a Duplication Fee.

6. University of Florida students using images from SASC materials in their Dissertation or Thesis shall not be charged a Duplication Fee.

7. Digitized files will be delivered via Dropbox link to the e-mail address provided in this form.

8. At this time, the only acceptable form of payment is through the University web payment gateway (IPAY). If applicable, an invoice will be sent to the e-mail provided on this form after the scans have been completed. Images will be provided once payment is received.

9. Copyright: Unless otherwise indicated, the University of Florida may not be the owner of the copyright in these images. You have responsibility for determining copyright status prior to reusing, publishing or reproducing this item for purposes other than what is allowed by fair use (17 U.S.C. §107) or other copyright exemptions. Any reuse of this item in excess of fair use or other copyright exemptions requires permission of the copyright holder and you agree to obtain such permission from third parties as may be required for your use. Proper credit must accompany the publication of all items used. Exact attribution language will be provided to the patron upon fulfillment of the duplication request.

10. Third party researchers: The undersigned acknowledges that they are authorized to execute this agreement and bind their respective agencies or entities to the obligation set forth herein.
11. Liability: The entire risk as to the use of the duplicates provided herein is assumed by the Requestor. You agree to defend, indemnify, and hold harmless the University of Florida and its officers, employees and agents from and against any and all liability, including costs and expenses, arising from the violation of rights of ownership, infringement of copyright, or invasion of privacy, or claims of libel, that may result from your use of the images.

12. ADA requests for duplication shall be accommodated as per the University of Florida's Electronic Information Technology Accessibility Policy.

13. SASC reserves the right to alter these policies at any time.

*Additional fees will not apply to those Requestors whose fees are waived as stated in this document.

Any patron requesting reproductions of and permissions for SASC materials on behalf of a third party is required to certify that they have full authority to do so and that signing and submitting this form legally binds both respective parties to the policies on this page.

The undersigned acknowledges that they are authorized to execute this agreement and bind their respective agencies or entities to the obligation set forth herein.